HR & Company Operation Specialist

Role Overview

• Support Norway & Denmark in implementing HR initiatives and manage local administrative tasks.
• Connect with external public authorities/stakeholders and fulfill related obligations.
• Support employee orientation and manage local performance
• Assist with payroll and absence management where needed
• Organize, coordinate, and execute agendas for Board and governance meetings
• Provide high-level administrative assistance to the Board and Country Leadership Team, supporting special projects and governance activities
• Communicate and enforce corporate policies, ensuring compliance and handling policy-related queries
• Support purchase order management, invoice processing, and coordination with vendors/requestors, finance, and procurement
• Oversee and communicate with third-party service providers related to company administration and legal entity operations
• Assist in managing health and safety processes within the organization
• Act as the point of contact for Ethics & Compliance to promote a culture of ethics and compliance within the entity
• Facilitate internal communication to employees and between various functions within the legal entity/entities
• Oversee IT equipment orders, office supplies, and vendor coordination in collaboration with central IT
• Support in organizing corporate events and engagements
• Manage documentation distribution, approval workflows, and digital signature processes in government portals as applicable

Requirements

• HR experience: knowledge of local labor laws for Norway & Denmark
• Strong communications: verbal and written communication skills to liaise with country management, and cross-functional teams
• Problem-solving & decision-making: Ability to work independently and resolve challenges proactively
• Multitasking & time management: Skilled in handling multiple priorities efficiently and meeting deadlines
• Cultural awareness & adaptability: Comfortable working in an international environment with diverse stakeholders
• Technology & systems proficiency: SAP experience (preferred), Microsoft Office (Word, Excel, PowerPoint, Outlook), and digital signature platforms
• Native proficiency in either Norwegian or Danish, English proficiency
• Have a national ID number for Norway (preferred) or Denmark

Benefits

• Health insurance
• 401(k) matching
• Flexible work hours
• Paid time off
• Remote work options