Office Manager – Personal Assistant (Maternity Cover)

Role Overview

• Provide high-quality administrative support to the CEO, including diary management, meeting coordination, agenda preparation, onboarding logistics, company All Hands meetings, and expense management
• Manage the CEO’s schedule and priorities, ensuring time is used effectively and key commitments are coordinated seamlessly
• Coordinate board meeting logistics (typically quarterly), including travel, accommodation, and catering
• Manage the company’s travel system, coordinating travel arrangements for leadership and employees globally, and maintaining relationships with preferred providers
• Support wider leadership team logistics and coordination as needed
• Maintain a welcoming, professional office environment, acting as a key point of contact for employees, leadership, and visitors
• Liaise with building management and oversee essential services, including facilities, maintenance, deliveries, post, and workplace safety
• Manage office-related vendor contracts (e.g. facilities, cleaning, catering, supplies, and services), ensuring high standards and cost efficiency
• Oversee office facilities and presentation, including coordinating cleaning schedules, submitting hours to payroll, and maintaining adequate stock levels
• Manage office supplies and general provisions to ensure a well-functioning workplace
• Process invoices and manage office budgets, ensuring accuracy and value for money
• Organise and support company events and key moments throughout the year
• Communicate with staff regarding office operations, responding promptly to issues as they arise

Requirements

• Proven experience in an Office Manager and/or Personal Assistant role, ideally within a fast-paced, global organisation
• A proactive, solutions-focused approach, with the confidence to take ownership and anticipate needs
• particularly at senior leadership level
• High level of discretion, professionalism, and sound judgement when handling confidential information
• Strong organisational skills, with the ability to manage multiple priorities and maintain attention to detail
• Ability to remain calm under pressure and adapt in a dynamic environment
• Excellent communication and interpersonal skills, with a personable and approachable style
• A collaborative mindset, with an interest in supporting a positive and well-functioning workplace culture
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)

Benefits

• YOLO Days & Dingversary Leave
• Hybrid working — Dublin HQ + WFH
• Work Abroad Programme (30 days/year)
• Pension & private healthcare
• Wellness programme & regular events
• Learning & development support
• A mission you can be proud of
• A genuinely global team & culture