Office Manager

Role Overview

• Sort and distribute incoming mail once or twice per week.
• Scan all incoming checks and route them to appropriate staff once or twice per week.
• Serve as liaison with building management for office needs, conference room reservations and other staff requests.
• Create tax acknowledgment letters and assist the Development team with other special mailings or projects once or twice per week.
• Answer the office phone; retrieve and distribute incoming voicemails to staff.
• Monitor, respond to and route messages received through the organization’s general email inbox.
• Keep the NLP office workspace and files organized.
• Maintain the office supply, equipment, and swag/collateral inventory.
• Coordinate the mailing of supplies to staff and NLP swag/collateral to staff, educators, partners, and supporters.
• Assist in coordinating logistics for conferences that NLP staff attend, including shipping booth materials, collateral, and swag for events.
• Support staff with procurement needs, including securing travel reservations, making professional development purchases, procuring supplies, etc.
• Work on special projects and event support as assigned.
• Assist with accounts payable and administrative finance processes as assigned.

Requirements

• A bachelor's degree or equivalent experience.
• A minimum of 3 years of experience in office management or administrative support.
• Strong proficiency with Microsoft Office applications (particularly Outlook, Word, Excel, and PowerPoint) and comfort learning new technology systems.
• Attention to detail, with strong time management and organizational skills.
• A collaborative, solutions-oriented mindset with strong written and oral communication skills and the ability to thrive in a remote, mission-driven work environment.
• Nonprofit experience is highly desirable.
• Bookkeeping experience is a plus.
• Be able to lift 50lbs.