Serve as the centralized administrative support hub for a growing construction company.
Work directly with the Managing Principal and internal operations team.
Support accounting coordination, payroll administration, bid proposal logistics, compliance tracking, subcontractor communication, and system administration across multiple construction projects.
Assist clients in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services.
Track travel logs, mileage reimbursements, and employee allowance schedules.
Manage user access controls and permissions across project management and client systems.
Ensure proper document preservation and system organization across operational platforms.

3+ years of experience in construction administration, virtual office management, accounting support, operations coordination, or executive administrative support preferred.
Strong experience with QuickBooks Online (QBO) required.
Experience using Contractor Foreman, Gusto, Melio, Ramp, or similar construction/accounting platforms is strongly preferred.
Familiarity with construction billing workflows, subcontractor coordination, payroll processing, and compliance tracking.
Strong understanding of Accounts Receivable (AR), Accounts Payable (AP), and invoice management.
Excellent organizational skills with strong attention to detail and accuracy.
Ability to manage multiple systems, deadlines, and project-related workflows simultaneously.
Strong written and verbal English communication skills.
Comfortable handling vendor, subcontractor, and client-facing communication professionally.
Ability to work independently while maintaining responsiveness and accountability.
Experience with construction project documentation, RFIs, COIs, certified payrolls, or bid coordination is a strong plus.

Construction Virtual Office Manager

Key skills