Maintain and update candidate records in Greenhouse ATS.
Ensure data integrity and compliance with recruiting processes.
Generate reports and dashboards to support recruiter and hiring manager needs.
Act as the first point of contact for ATS-related issues, troubleshooting and escalating technical problems when necessary.
Coordinate recruiting activities across multiple regions and time zones.
Partner with recruiters, hiring managers, and HR colleagues worldwide to ensure smooth communication and alignment.
Adapt scheduling and processes to accommodate global hiring needs.
Partner with recruiters and hiring managers to schedule interviews across multiple time zones.
Communicate logistics to candidates and interviewers, ensuring a smooth experience.
Manage rescheduling and last-minute changes with professionalism.
Draft, review, and administer offer letters in collaboration with recruiters.
Ensure accuracy of compensation details, start dates, and compliance requirements.
Track offer acceptance and coordinate onboarding handoff.
Assist recruiters with candidate communication and interview scheduling.
Oversee and administer to Background Check Process.
Support employer branding initiatives and candidate engagement activities.
Contribute to process improvements that enhance efficiency and candidate experience.
Support reporting regimen by producing scheduled and Ad Hoc reports as necessary.

3+ years of experience in recruiting coordination
Hands-on experience with Greenhouse ATS (or similar applicant tracking systems).
Strong organizational skills with the ability to manage multiple priorities.
Excellent communication and interpersonal skills, with experience working across global teams.
High attention to detail and commitment to confidentiality.
Problem-solving mindset with the ability to troubleshoot technical issues.

Black Duck considers all applicants for employment without regard to race, color, religion, sex, gender preference, national origin, age, disability, or status as a Covered Veteran in accordance with federal law.
Black Duck complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it maintains facilities.
Black Duck also provides reasonable accommodation to individuals with a disability in accordance with applicable laws.

Lead Talent Acquisition Coordinator

Key skills