Own and maintain a detailed IT budget tracker across multiple cost centers, ensuring budget data is accurate, current, and organized
Track budget versus actuals on a recurring basis, identify variances, and prepare clear reporting for IT leadership and cost center owners
Partner with cost center owners to collect updates, validate spend, reconcile planned versus actual expenses, and maintain forecast accuracy
Support monthly budget review cycles by updating financial trackers, organizing supporting detail, and following up on open items
Review invoices and spend records against budgets, purchase orders, and contract terms to help ensure accurate coding and payment readiness
Use advanced Excel skills to manage large data sets, perform reconciliations, build formulas, and prepare routine budget reporting and analysis

3+ years of experience in budget coordination, financial operations, FP&A support, accounting support, or a related role
Demonstrated experience managing budgets, tracking budget versus actuals, maintaining detailed financial trackers, supporting forecast updates, and identifying spend variances
Strong organizational skills with the ability to manage multiple cost centers, recurring reporting cycles, deadlines, and follow-up activities with accuracy
Ability to work accurately with detailed financial data, invoices, purchase orders, and supporting documentation while maintaining organized records
Experience supporting procurement, invoice processing, contract documentation, and vendor workflow activities is preferred and will help support the secondary responsibilities of the role
Advanced Excel skills are required, including formulas, pivot tables, lookups, reconciliations, and the ability to analyze and manage detailed budget, invoice, and forecast data
Comfort working with IT leadership, Finance, Procurement, and cost center owners to gather updates, reconcile information, and support decision-making
Strong written and verbal communication skills with a service-oriented, responsive approach
Detail-oriented, dependable, and able to execute administrative tasks with accuracy and consistency
Familiarity with regulated or process-driven environments is preferred

IT Budget and Operations Coordinator

Key skills