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Administrative & Marketing Operations Coordinator at Weave | JobVerse
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Administrative & Marketing Operations Coordinator
Weave
Remote
Website
LinkedIn
Administrative & Marketing Operations Coordinator
Mexico
Full Time
14 hours ago
Visa Sponsorship
Apply Now
Key skills
AI
Artificial Intelligence
Salesforce
Communication
About this role
Role Overview
Manage purchase orders, contracts, invoicing, and payment tracking for KOL engagements.
Coordinate contract execution through DocuSign and maintain accurate project documentation.
Ensure all KOL payments are processed accurately and on time.
Track engagement details, deliverables, compensation, and agreement status.
Maintain centralized tracking of KOL, event, and content-related expenses.
Monitor budgets, actual spend, and financial commitments.
Provide visibility and updates to internal stakeholders.
Manage KOL and event workflows within Asana and internal systems.
Coordinate event logistics, timelines, contracts, communications, and deliverables.
Research speaking opportunities and track event participation.
Prepare event-related communications, scheduling, and presentation materials.
Support lead capture initiatives and event engagement activities.
Track content production timelines and deliverables across videos, podcasts, webinars, and marketing assets.
Coordinate with internal teams and external vendors to ensure projects stay on schedule.
Organize and distribute final content assets.
Identify and escalate risks that may impact deadlines.
Build and maintain weekly reporting for KOL, webinar, referral, and event performance.
Pull data from systems such as Salesforce and PartnerStack.
Deliver accurate, organized performance reports and pipeline metrics on a weekly basis.
Requirements
2+ years of experience in administrative support, operations coordination, marketing operations, or a related role.
Strong organizational skills and exceptional attention to detail.
Experience managing multiple projects, deadlines, and tracking systems simultaneously.
Proficiency with Google Workspace (Docs, Sheets, Slides) or Microsoft Office.
Strong written communication skills.
Highly proactive with follow-up and task ownership.
Ability to work independently with minimal supervision in a remote environment.
Benefits
Employment with Weave is contingent upon the successful completion of a background check.
Weave uses Artificial Intelligence (AI) tools to help us work more efficiently and create a smoother candidate experience.
Equal opportunity employer that is committed to fostering an inclusive workplace.
Flexible work arrangements.
Apply Now
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