Office Manager

Description

Navina is a fast-growing digital health SaaS company that’s on a mission to transform the way physicians interact with patient data. Thousands of clinicians across the United States already use Navina’s AI-powered solution that transforms complex and fragmented patient data into concise “patient portraits" and actionable clinical insights at the point of care. With Navina, physicians experience less burnout, reduce missed diagnoses, and can devote more time giving better care to their patients.

Navina has been named one of the Top 100 AI companies globally by CB Insights and made the list of the Top 50 Digital Health startups. We are already working with industry-leading value-based organizations, including Privia Health and Agilon.

We are looking to hire a highly capable, self-motivated, and organized Office Manager for a full-time position.

Responsibilities

• Own and manage all day-to-day office operations, ensuring a well-functioning, organized, and welcoming work environment.
• Manage vendor relationships, service providers, and office infrastructure (supplies, equipment, maintenance, facilities).
• Lead all administrative aspects related to business travel, including policies and coordination with the travel agent.
• Partner with the Finance team on various processes, such as procurement procedures, employee expense reports and payroll-related tasks.
• Support employee lifecycle processes, including onboarding and offboarding logistics.
• Drive and support cross-functional operational projects as needed.
• Identify process gaps and implement improvements to increase efficiency and employee experience.

Requirements

• 3+ years of experience in office management or administrative roles within a fast-paced, high-growth environment.
• Fluent English (written and spoken) - mandatory.
• High proficiency in Microsoft Office and Google Workspace; ability to quickly adopt and work with new systems (e.g., Mesh, HiBob, financial and operation tools).
• Proven ability to independently manage multiple parallel priorities with high accuracy and ownership.
• Hands-on experience with purchasing workflows and supplier coordination.
• Strong execution skills with a proactive, solution-oriented mindset.
• Excellent interpersonal and communication skills, with the ability to work cross-functionally.
• High availability and responsiveness during business hours.
• Bachelor’s degree (advantage).

**Please note the position requires at least 4 days per week in the office.