Payroll / Personnel Assistant, Lead

Salary Range:  $21.39/hour - $34.44/hour     Salary Grade: 13     FLSA:  Nonexempt

Purpose of Classification:

The purpose of this classification is to perform payroll and personnel duties, to provide support to employees as needed, and to provide lead guidance, direction and training to assigned staff.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Leads and coordinates daily work activities of assigned crew or co-workers; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers; assists with complex/problem situations; provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; and assists with supervision of co-workers by reporting employee problems and providing input on disciplinary actions and employee performance evaluations.

Performs payroll duties; reviews and enters timesheets into timekeeping system; monitors and maintains time sheet records and leave reports; prints and reviews payroll registers; and makes corrections and submits to payroll office; submits federal and state tax changes to payroll; collects, sorts and distributes paychecks; identifies and investigates existing and /or potential payroll problems; and authorizes payments and collects overpayments from employees.

Performs personnel duties; educates staff on payroll/personnel policies and procedures; and assists management and supervisors with technical and administrative issues.

Prepares Family Medical Leave Act (FMLA) requests; processes FMLA and Donation of Leave requests; ensures leave is used as approved; and maintains related documentation and records.

Performs insurance duties; assists employees with understanding and electing benefits during open enrollment; receives and responds to disputes relating to benefit eligibility; processes employee enrollment forms and other benefits related documents; acts as liaison between employees and benefit coordinators; and works with various insurance vendors.

Maintains personnel files; notifies supervisors when performance appraisals are due; processes paperwork and updates departmental databases for salary increases, promotions, address changes and other payroll and personnel issues; and prepares, compiles, and submits related reports.

Approves adjustments or corrections for work/leave time or Workers' Compensation; maintains leave bank; tracks adjustments; ensures proper payment and coding; receives employee complaints and assists with problem resolution; receives and forwards information to Workers' Compensation department; and monitors employees on- the-job injuries and exposure reports.

Assists with hiring procedures; requisitions positions; prints and distributes applications; processes new hires and forwards for approval; coordinates and conducts new employee orientation; and assists Human Resources with the physical agility procedures.

Serves as a primary contact with Human Resources, Payroll, Information Technology and Workers' Compensation on a variety of payroll/personnel processing matters.

Minimum Qualifications:

Associate Degree in Human Resources, Finance, Business Administration, or a related field required; three years of experience in payroll or human resources; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License Certifications: None.

Supplemental Information:

*To be considered for this position, you must pass a pre-hire assessment. Qualified applicants will receive a link via email to take the assessment. Please check your spam/junk folder.

You will be evaluated on Filing, Spelling, Math and Data Entry. Please read and follow all instructions before beginning each assessment module. The time limit for each assessment module will be displayed on the screen, and are listed below:

 

Module                 Time Limit           Passing Overall Score

Filing                   10 minutes        70%Spelling              10 minutes        70%Math                  15 minutes      70%Data Entry          3 minutes       6000 Net Key Strokes per hour

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TOTAL TIME:      38 minutes

*Offer is contingent upon the successful completion of a background investigation and pre-employment physical and a drug/alcohol screen.